Family reunions are a wonderful way to bring together generations of relatives for an enjoyable event. A lot goes into ensuring everything runs smoothly, from the planning stages to the successful completion of your reunion. Large family reunions can be tricky, especially if you schedule one outdoors! We’ve gathered some practical tips for planning a large outdoor family reunion to help ensure your efforts yield positive results and everyone has an amazing time.
Create an Agenda
You can ensure your family reunion runs smoothly with careful planning and attention to detail. Create an agenda and delegate tasks prior to the reunion. Additionally, establish a timeline for those tasks to mark your progress—doing so will help everyone stay on the same page and ensure nothing slips through the cracks. Such detailed planning will require some effort, but it’s worth it. Take plenty of time to review every detail so you don’t miss anything important as you plan your family gathering. There’s much to do to make sure the reunion is perfect, from deciding on food and decorations to registering guests and creating personalized keepsakes.
Set a Budget
Deciding on a budget and choosing the reunion’s theme are key elements in the planning process; they will help determine the cost, location, and activities. Depending on your family’s size and budget availability, you may opt for an informal potluck in the backyard or an all-day barbecue near the beach. Whatever route you choose, having a budget to stick to and deciding on an appropriate theme will take the stress off your shoulders.
Choose a Location
Choosing a suitable location is also crucial when planning a family reunion. Consider a venue that can comfortably fit all the attendees. Look for event spaces that offer some amenities like benches or picnic tables or those that allow you to set up additional seating and tables. Designate an area large enough to house a few emergency supplies, such as first aid kits and small power tools, and make sure ramps or elevators are available for those with mobility concerns.
Rent the Appropriate Accommodations
When planning a family reunion, it is important to consider everyone’s comfort. First, check the weather forecast leading up to the event to determine if you’ll need to rent a tent or pavilion. It’s important to provide shelter from all the elements—rain, wind, and even sun exposure—to ensure a safe gathering place for your nearest and dearest. Second, take note of the facilities nearby; you may need to invest in rental toilets or water dispensers.
There’s nothing quite like having the opportunity to gather with loved ones to recount beloved memories and create more magical moments. We hope these tips for planning a large outdoor family reunion help you create a successful event, whether you’re keeping things simple or going all out.